Advice for Hosting a CMC Math Festival at your School



❏ If at all possible, choose a date for your school’s Festival that has the fewest possible
conflicts for the day. If possible, find a day when ALL classes in the school can participate;
avoid scheduling fieldtrips, testing, or other special programs on your Festival date.
Individual classes are only involved for 50 to 60 minutes maximum, so the Festival need not
seriously disrupt the normal teaching day.

❏ The use of your gym or multi-use room ALL DAY for the Festival is mandatory; only the
Festival can be going on in that room that day since it’s not possible to take down and put
up the materials. Please check carefully to make sure this is suitable on your chosen date.

❏ If there is a Family Math Festival planned for parents and children that evening, the Festival
must remain set up after school and into the evening. After school programs that day
should be scheduled elsewhere; the Festival takes significant time to set up and break down.

❏ Before you confirm a date with the Math Festival Coordinator, please make sure that your
school and district has authorized the estimated expenditure. We are happy to revise
estimates or sign district contracts if notified well in advance of the Math Festival date.


❏ One school staff person is required to be released for the entire day to assist the CMC Math
Festival presenter, preferably a teacher-leader. This is a legal requirement of the California
Education Code since we are guests in your school. The presenter and this teacher-leader
will run the entire Math Festival with only the additional assistance of parent volunteers.

❏ This designated staff person will need to be present in the Festival facility at all times during
the Math Festival day, both before school for the set-up of the Math Festival materials,
during each student session, and at all breaks between sessions. Principals please note: It is
required by the California Education Code that this person be in the room at all times during the day when students are present.

❏ Principals and Vice Principals are not recommended as the person released to assist at the
Math Festival as they are so often called away on important business. Principals please note:
this role and the logistical planning is an ideal leadership role to designate to a teacher on your staff.

❏ Ideally, this designated teacher-leader will also be the person to work with the CMC Math
Festival Presenter in planning all on site logistics of your school’s Math Festival programs
before your event. Email communication with this individual is essential to the success of
the planning process. You should identify this person to the Math Festival Coordinator at
least two months in advance of the date of your Math Festival so the planning can begin.


❏ The Math Festival activities and materials are suitable for K–8th grade abilities, including
Special Education students. Added assistance is only recommended for Kindergarteners.

❏ A student body larger than 900 requires more than one consecutive Math Festival day or an
adjustment in students attending. The size of the school facility you designate for the Math
Festival and the number of available large tables will determine the number of students
who can attend any given Math Festival session (maximum of 150 per session—see below).


❏ The CMC Math Festival is a truly ungraded activity. Therefore it’s best to mix different
grade-level classes attending in each session – the older students often help the little ones,
and the younger kids have a positive influence on the older students. All students will find
activities appropriate for their level and abilities, Kindergarten through 8th grade.

❏ Sessions are 35 to 40 minutes in duration. In addition, please allow at least 10 minutes for a
passing period. By all means plan your sessions around your recess breaks. Please allow at
least an hour for a lunch break for the staff and volunteers. You may schedule up to 150
students at a time (maximum)— however smaller groups work well also. It’s best to make
the groups as fairly even in number as possible. Please arrange for no more than SIX
sessions in a six-hour day!

❏ SAMPLE Festival schedule:
Setup: 8:00–9:00

Session 1: 9:00–9:35

Session 2: 9:45–10:20

Session 3: 10:30–11:05

Session 4: 11:15–11:50

LUNCH: 12:00–1:00

Session 5: 1:00–1:35

Session 6: 1:45–2:20

End & Cleanup by 2:45

Family Mathematics Festival (if scheduled): 6:30–7:30
❏ 12 to 16 DIFFERENT Festival stations can be set up depending on your facility’s space and
the number of tables available. The typical fold-down double cafeteria table, 12 to 16 feet
long is suitable for ONE Math Festival station’s materials, and can accommodate up to 12
students, working in pairs at the same time at any given station. Folding tables can also be
used; two 6-foot long folding tables, placed end to end, will hold one Math Festival station.

❏ Have teachers put their students in working pairs PRIOR to coming to their Festival
session. This is frequently forgotten without a reminder the day before (and sometimes
again that morning). Partners will visit Festival stations and work on tasks TOGETHER.

❏ Please make a PRINTED schedule by class, grade, and teacher far in advance of the Festival
and make sure every teacher is aware of the timing of his or her time Math Festival session.
Your Math Festival presenter will need this schedule at least two weeks in advance.

❏ Emphasize to teachers the importance of staying ON SCHEDULE and the need to arrive
with their class ON TIME! Each session will begin with a brief orientation and a few
important directions to the WHOLE group of students. It can’t begin until everyone arrives.

❏ Classroom teachers MUST accompany their classes and help their students during the
Festival. They are not required to assist at the tables but it is a great opportunity for teachers
to observe their students working. Your school will receive a complete set of the Math
Festival printed materials used in your Festival to extend the learning all year long.